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Now Hiring:

Investment Operations & Portfolio Administration Associate

Build your career inside one of Texas’s fastest-growing wealth firms.

Compensation & Benefits

Compensation and Benefits

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  • Competitive base salary of $75,000 – $90,000, based on experience and qualifications 

  • Health, dental, and vision insurance; group life and LTD insurance 

  • 401(k) retirement plan 

  • Paid time off and paid holidays 

  • Professional development support, including assistance with licensing, designations, and continuing education 

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We are hiring an Investment Operations & Portfolio Administration Associate to own the firm’s day-to-day investment operations, trading execution, account servicing, billing, and reporting functions. This is a mid-level role designed for professionals who have moved beyond general financial exposure and can independently manage core operational workflows. 

We are specifically seeking candidates with hands-on experience in portfolio management platforms, custodial operations, trade execution, and investment reporting at an RIA, multi-family office, or similar advisory environment. Candidates from larger institutions are welcome if they can demonstrate direct, relevant experience in the specific functions outlined below — not just general financial or investment exposure. ​​​​

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Account Administration & Servicing 

  • Process new account paperwork, account transfers, rollovers, journals, and account closures across Fidelity and Schwab custodial platforms 

  • Execute asset movements, withdrawals, RMDs, and systematic distribution setups 

  • Set up ACH instructions, Standing Letters of Authorization (SLOAs), and other account-level configurations 

  • Handle private equity, hedge fund, and alternative investment paperwork and subscription documents 

  • Monitor capital calls, capital distributions, and collateral line activity 

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Portfolio Management & Trading 

  • Execute trades based on the CIO’s model construction — this role implements investment strategies, not selects them 

  • Update and maintain model portfolios across platforms; ensure client accounts align with target allocations 

  • Trade on additional platforms for held-away assets as directed 

  • Build investment proposals and comparisons for new prospects across multiple platforms 

  • Develop tax transition plans for new client portfolios and monitor ongoing tax efficiency and gain/loss management 

  • Build custom UMA proposals with overlays for direct indexing, long/short strategies, and collateral/box spread loan structures 

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Investment Research & Model Tracking 

  • Utilize YCharts, BlackRock, Ned Davis Research, and other platforms for model tracking and investment research 

  • Monitor and report on model performance, drift, and rebalancing needs 

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Portfolio Management Platform & Reporting 

  • Manage and maintain the firm’s portfolio management and reporting platform, including data accuracy, account setup, and client parameters 

  • Classify and reconcile securities within the platform to ensure accurate performance reporting 

  • Set up and create custom reports for client reviews, firm-level analytics, and business intelligence 

  • Conduct regular database audits to ensure consistency between the portfolio platform, custodial records, and client files 

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Billing & Reconciliation 

  • Run billing calculations in the portfolio platform, pull advisory fees from custodians, and audit and reconcile all billing activity 

  • Resolve billing discrepancies and maintain accurate fee schedules across client accounts 

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Custodial & Vendor Relationships 

  • Maintain day-to-day relationships with Fidelity and Schwab service teams 

  • Coordinate with custodians to resolve account inquiries, facilitate tax document distribution, and ensure accurate processing 

  • Interface with technology vendor partners as needed for platform integrations and issue resolution 

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Compliance & Reporting 

  • Assist with compliance processes by generating accurate and timely trading records and regulatory reporting 

  • Support financial advisors in their use of investment platforms and related operational tools 

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Process Improvement 

  • Document and refine investment operations workflows and Standard Operating Procedures (SOPs) 

  • Contribute to firm-wide projects aimed at improving operational efficiency, scalability, and service delivery 

Position Overview

Key Responsibilities

What We're Looking For

Required Qualifications​

✅ Minimum 3–4 years of hands-on experience in investment operations, portfolio administration, or trading support at an RIA, multi-family office, or wealth management firm 

✅ Demonstrated proficiency with at least one portfolio management platform (Advyzon, Orion, Tamarac, Black Diamond, or similar) 

✅ Experience with custodial platforms: Fidelity Wealthscape and/or Schwab Advisor Center 

✅ Functional understanding of trading workflows, rebalancing, model management, and investment reporting 

✅ Strong analytical and problem-solving skills with a high degree of accuracy and attention to detail 

 ✅Excellent communication skills with an emphasis on clarity and follow-through 

✅ Proficiency in Microsoft Office Suite, with intermediate-to-advanced Excel skills 

✅ Bachelor’s degree in Finance, Economics, Business Administration, or a related field 

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Preferred Qualifications​​
✅ Experience at a multi-family office or boutique RIA with direct accountability for client-level operations 

✅ Deep familiarity with a portfolio management platform’s trading, reporting, billing, and data management modules (Advyzon, Orion, Tamarac, or similar) 

✅ Knowledge of investment tax strategies (tax-loss harvesting, tax transition analysis, gain/loss management) 

✅ Experience with UMA construction, direct indexing overlays, or alternative investment administration 

✅ Familiarity with YCharts, BlackRock Aladdin, Ned Davis Research, or similar investment research platforms 

✅ CFA candidacy, CFP candidacy, or CAIA designation in progress 

✅ Experience with Salesforce or other CRM systems 

Carrer Growth

This is more than an operations seat — it is a career path. Team members who excel in this position will gain exposure to advanced trading and wealth management responsibilities, direct collaboration with senior leadership and the CIO, expanded project ownership across operations and technology, and a clear trajectory toward leadership within investment operations. 

Why Avid?

At AVID, you will sit at the operational core of a growing advisory firm where your work directly impacts client outcomes. You won’t be buried in a back-office silo — you’ll collaborate daily with advisors and the CIO, see the full picture of client relationships, and have the autonomy to improve the systems and processes that drive our firm forward. We leverage a modern tech stack, we value precision and initiative, and we’re building something meaningful. This environment is demanding and fast-moving — but for the right person, it’s the kind of place where you do the best work of your career. If you want to own the investment engine of a firm that’s going places, we want to hear from you. 

Our Core Values

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Relentless Growth

Stagnation is failure.

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We challenge ourselves to improve daily — personally, professionally, and as a firm. Complacency has no seat at this table.

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Trust Through Action

If we say it, we do it.

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Our credibility is built on execution. We follow through, own our word, and deliver what we promise.

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Make It Happen

Take action, adapt fast, solve what others wont.

 

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No excuses. We figure it out, move fast, and handle challenges others avoid. We’re here to make progress, not noise.

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All In,

All Together

We commit and win as one.

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We’ve got each other’s backs. Every win is shared, every challenge is faced together, and every client benefits from the full force of our team.

These are the principles that guide how we show up for our clients, our team, and our mission.

How to Apply

  1. Submit your application directly through the SeeKing HR Careers page.

  2. A SeeKing HR advisor will contact you within three business days to schedule a phone screening.

Avid Wealth Partners is a fast-growing, independent wealth firm based in San Antonio, TX. Serving successful entrepreneurs, physicians, and business leaders across the nation with integrated planning and wealth management.

 

Learn more at www.avidwp.com

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